Glossary of terms

a document provided by a student’s \ host university as part of Erasmus+ studies. It specifies the exact dates of the student's stay at the foreign university.

one cycle of studies, e.g. engineering, bachelor's, master's or PhD studies.

The time that can be spent abroad on a given study cycle. 12 months in case of engineering, bachelor's and master's studies and 24 months in the case of uniform master's studies. This means that we have 12 (24) months to use for Erasmus + trips, i.e. we can go, for example, for 10 months for studies in one study cycle, and then for 2 months for internships or, for example, go 3 times on summer internships, for 3 months each (in this case, we will use 9 months of the mobility capital).

or else: Erasmus Mundus Joint Master Degrees, are studies abroad that take place within a consortium of at least 3 universities. In practice, we spend the entire period of our studies abroad. More information about the program can be found at erasmusplus.org.pl, while the list of Erasmus Mundus joint master studies is available here.

CV generated by the European Commission website in the Europass format, which, thanks to detailed questions on the student's skills, knowledge and experience, creates a profile with accurate data. Such a CV is often required when recruiting for Erasmus+ internships. Europass CV can be sent to companies looking for internships, internships or jobs, but it can also be the basis for creating a CV for our private needs.

CV wygenerowane przez stronę Komisji Europejskiej w formacie Europass, który dzięki szczegółowym pytaniom dotyczącym umiejętności, wiedzy i doświadczenia studenta, tworzy profil zawierający dokładne dane. Takie CV często wymagane jest przy rekrutacji na praktyki Erasmus+. CV w formacie Europass można wysyłać do firm szukając praktyk, staży czy pracy, ale może być też ono bazą do stworzenia CV na nasze prywatne potrzeby.

Blue health insurance card that entitles you to free primary health care in EU countries and the European Free Trade Association (EFTA). You should apply for the card online or in the appropriate branch of the National Health Fund (here link to the departments of the National Health Fund). The student is required to present a scan of the EHIC to the International Relations Office (or send it by e-mail) before the mobility begins.

Project realised abroad, involving work in small, international groups and implementing a project at a foreign university throughout the entire semester. You can go to EPS as part of Erasmus+ studies and apply in the same way as you would for Erasmus+ studies. EPS covers 30 ECTS.

Each department (perhaps even each major) has assigned a specific lecturer who acts as a faculty coordinator, that is, a person who helps students in the appropriate selection of subjects carried out abroad and answers their possible questions regarding the recognition of studies and internships and their compliance with a field of study. Each university (and/or faculty or unit) displays information about the faculty coordinator(s). He/she is the first contact person for the recognition of Erasmus+ studies. Sometimes faculty coordinators are replaced by inter-institutional coordinators or Deans or the International Relations Office acts as the faculty coordinator.

An account in EUR to which the Erasmus+ scholarship will be paid. Each student going to Erasmus+ studies and internships should have such an account, so as to avoid currency conversions resulting from connections between the university’s bank and student’s bank.

In order to participate Erasmus+ internship for graduates, the student should recruit before defending the diploma thesis, but go abroad after defending it. All the documents connected with the exchange, should be signed before the defense. The internship must end up to 12 months after graduation (from the date of defense).

That is, a co-funding received by a student for the period of his/her mobility. If the student goes to study for one semester or for an internship, the grant is paid in two installments: 80% or 90% at the beginning of the trip and 20% or 10% after the student returns to Poland and the documents are settled. However, if a student goes to study abroad for the entire year of study, at most of polish universities, the student receives 40% of the scholarship at the beginning of each semester, and after he/she returns to Poland and the documents are settled, the remaining 20%. It is worth remembering especially when planning your expenses related to the stay abroad. The money is transferred to the account provided during the recruitment process only after signing the mobility and scholarship agreement. It should be remembered that the grant does not cover all the costs that the student incurs during the trip, but only serves to cover the financial differences between the cost of living in Poland and the cost of living abroad.

University, may be public or private.

Name depends on the university, but has the same goal: to help outgoing and incoming students when it comes to their stay abroad. In this office you sign the Learning Agreement and the mobility and scholarship agreement before going on Erasmus. The people working there will help you with the formalities related to the exchange.

Employee of the sending (home) university responsible for contact with a specific foreign unit with which the inter-institutional agreement has been signed (see: inter-institutional agreement). This person knows what the implementation of specific subjects abroad looks like, knows the host university and is able to give advice related to the exchange in this specific place (to the faculty or department covered by the inter-institutional agreement). The International Relations Office often acts as the inter-institutional agreement coordinator.

Every university, and often every faculty (in some cases even every field of study) has a specific lecturer who has a role of an internship coordinator, i.e. a person who helps students in the appropriate selection of internships carried out abroad and answers their questions regarding the recognition of internships and their compatibility with the field of study. Each university (and/or faculty or unit) displays information about the Internship coordinator(s). He/she is the first contact person for the recognition of Erasmus+ internships and thus the person that is responsible for the recognition of the internship.

Agreements applicable to universities with which the sending university has signed agreements as part of Erasmus+ studies. Therefore, they are partner universities. In practice, a university located in Poland accepts foreign students from these universities, and students from Poland have a chance to go to these universities for Erasmus+ studies. Inter-institutional agreements concern both agreements with program countries and with partner countries (e.g. a university in Łódź has an inter-institutional agreement signed with a university in Lyon, France and with a university in Chicago, USA, while the university in Wrocław has not necessarily established cooperation with these universities, because it is not interested in such a curriculum due to the university's profile).

When recruiting for Erasmus+ studies and internships, a certificate of language knowledge is often required - the language in which the student's classes/internship will be held. Such a certificate usually specifies a minimum level of B1 in a given language. It is better to check the options for obtaining such certification with the sending institution. Often it is enough to present an external language certificate (e.g. an official language certificate), sometimes it has to be a certificate from the university's Language Center, and sometimes it is enough to register for an Erasmus exam at the university, which is then entered as a certificate. It is important to prepare such certificates in advance or plan the exam in case there is not enough time during the recruitment process.

A document that the student fills in in consultation with home university and the host university, containing the subjects that we will be completing abroad or with the company accepting the student for the internship, containing detailed obligations that we will be performed in future work. Learning Agreement for Studies (LAS) is a document connected with Erasmus+ studies and Learning Agreement for Traineeships (LAT) is a document connected with Erasmus+ internships.

Additional insurances necessary for going to Erasmus+ studies and internships. Students who intend to start their mobility are required to provide documents relating to liability and accident insurances. The most popular insurance of this type among students are Euro26 and ISIC, but of course you can be insured in another company. It is important to get insurance in advance so that you can present a complete set of insurance documents before leaving.

s Agreement signed by the student and the sending university, concluded before going on Erasmus+ studies and internships. The agreement contains information on receiving the scholarship, the university's responsibility for the recognition of subjects/internship and the student's responsibility to participate in classes abroad. The agreement also contains information on the period of the duration of the agreement, which means the period of starting and finishing the studies/internships abroad (see: Confirmation of Stay) - these dates should not be confused with the period of staying abroad; the period of concluding the scholarship agreement is the time the student actually spends on studies/internship, while her/his flight may be a little earlier/later.

Survey regarding a stay abroad, sent to a student e-mail address. Its completion is one of the requirements for the end of mobility, and thus the payment of the remaining 10% or 20% of the scholarship. The survey includes questions about student's satisfaction with the exchange and problems encountered during the recruitment and departure process. The questionnaire is filled in both after returning from studies and from Erasmus+ internships.

managing authority for Erasmus+ programme (among others), in Poland it is the Foundation for the Development of the Education System (Fundacja Rozwoju Systemu Edukacji - FRSE).

Online Linguistic Support (OLS) - a web portal for assessing the language skills of students leaving for Erasmus+ studies and internships and offering them free language courses for the duration of their mobility. Before the mobility period, the student must complete a language test on the platform in order to know their level of language in which the mobility will take place, and at the end of the mobility, complete a similar test again. The university automatically receives a notification that the student has completed the test. The purpose of the tests is to check whether the student has improved his/her language skills during the mobility. Keep in mind! The result of the test does not indicate that the student is not qualified for the exchange. In the same way, if the level of language at the end of mobility is not higher than it was at the beginning, it does not matter. The test is for students' information, although it is mandatory to complete it twice. In addition, the OLS platform offers online language courses for the duration of the stay abroad. While completing the test, it is enough to mark "yes, I want to participate in the online course", and the student will receive access to the materials. Participation in the course is voluntary.

Countries from around the world outside Europe and to which you can go to study for one semester or academic year within the Erasmus+ program. By signing an inter-institutional agreement, the home and host universities become partner universities.

Universities with which the sending university cooperates as part of Erasmus+ studies, thus universities with which the home university has signed an inter-institutional agreement. In practice, a university located in Poland accepts foreign students from these universities, and students from Poland have a chance to go to these universities for Erasmus + studies.

Countries to which you can go for Erasmus+ studies and internships within the program: 27 EU countries and 6 non-EU countries: Iceland, Liechtenstein, North Macedonia, Norway, Serbia, Turkey. By signing an inter-institutional agreement, the home and host universities become partner universities.

Service run by the Polish Ministry of Foreign Affairs. Thanks to the registration of the stay abroad on this website, the Ministry of Foreign Affairs, in case of emergencies, is able to reach people who are currently outside of Poland, but permanently residing in the Republic of Poland.

A document received by a student finishing Erasmus+ studies at a foreign university from a foreign International Relations Office. The document contains a list of all subjects attended by the student during the mobility period, together with the number of corresponding ECTS credits and the obtained grades. This document is one of the bases for recognition of Erasmus+ studies at home university.

In some cases, it may turn out that the Erasmus+ scholarship is only valid for a specific time spent abroad, while the student has declared to spend more time there. Then the so-called a zero scholarship is awarded, which means that the student has the right to be abroad, his stay will be recognized by the sending university, but the university cannot fully finance this period. Example: funding for Erasmus+ internships is a maximum of 5 months (150 days). The student has 12 months of mobility capital, goes on a 6-month internship abroad, and therefore is entitled to a five-month grant, and the last month the student stays abroad with a zero scholarship. Before leaving and signing the mobility and scholarship agreement, it is worth checking for how many months you will receive the grant.

 

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